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UKWIN AGM 2016
14/05/2016 @ 11:00 - 17:00
NOTICE of UKWIN AGM 2016
I am pleased to formally notify you of the forthcoming UKWIN Annual General Meeting (AGM).
If you expect to attend I would be grateful if you would let me know.
We will not be providing lunch, so please bring your own lunch or be prepared to buy lunch at the venue.
The constitutional requirement for the AGM to be quorate remains. This means that if you or someone else from your group cannot attend the AGM then it would be helpful to complete a proxy voting form (below, and attached) so that we are quorate. My thanks to those who have already made their arrangements to transfer their vote to someone who will be attending the AGM.
The theme of this year’s UKWIN AGM is the adverse impacts of incineration. We’ve described this AGM as “Part 1” of this theme as there are so many adverse impacts of incineration that we could not cover them all in one AGM!
We will be hearing from representatives of the community of Runcorn (Cheshire), who will be telling us about the nuisance they experience as a direct result of the 850,000 tonne per annum incinerator, which is proving to be a rather bad neighbour. We will also hear about community efforts to monitor incinerator emissions in Gloucestershire. There will be other illuminating updates and discussions (see attached Draft Programme).
Date of UKWIN AGM: Saturday 14th May 2016
Time: 11 AM sharp (with members arriving from about 10:15 AM), finished and out of the building by 5 PM
Place: Friends of the Earth, The Printworks, 139 Clapham Road, London SW9 0HP (see https://www.foe.co.uk/feedback for directions).
Note: Suggested minimum donation of £5 per person, to help pay towards costs.
The first hour (11 AM – 12 Noon) will be UKWIN‘s 2016 Annual General Meeting (AGM), and will include the following business to be transacted:
- Welcome / formal opening of the AGM
- Membership and Financial reports
- Appointment of Directors –
- Callum MacKenzie; Craig Nicol; Josh Dowen; Mariel Vilella; Martin Osment; Neil Pitcairn; Paul Cullen; Shlomo Dowen; Tim Hill; and Nick Mattey
UKWIN‘s Memorandum and Articles of Association (our constitution) requires notice to be given to UKWIN members at least 21 days before the Annual General Meeting (AGM). Please accept this e-mail message as formal notice of our forthcoming AGM.
The notice also contains a statement (attached) setting out the right of members to appoint a proxy under section 324 of the Companies Act 2006 and Article 14 of UKWIN‘s Articles of Association (see attached for proxy voting form).
In due course, members will also be provided with UKWIN‘s Report and Accounts.
If you have any questions whatsoever arising from this Notice, please contact the UKWIN Coordinator, Shlomo Dowen, as soon as possible so that these issues may be addressed in advance of the AGM (in order to allow as much time as possible for the less formal activities).
Thank you for your ongoing support for UKWIN.
Kind regards all ‘round,
Please feel free to invite others to join UKWIN and attend the AGM!
To join UKWIN (or to renew your membership) simply go to http://ukwin.org.uk/apply/ and complete the membership form.
Proxy voting form
If your UKWIN Member Group will not be able to attend the UKWIN AGM then you can send the following proxy voting letter to email@example.com
“Dear UKWIN,I, [your name], of [name of your group], being a member of UKWIN, hereby appoint [name of proxy, e.g. Callum MacKenzie], or failing him/her, [name of backup proxy, e.g. Shlomo Dowen], as our proxy to vote in our names and on our behalf at the general meeting of UKWIN to be held on 14th May 2016 and at any adjournment thereof.Signed on [date]”.
If you expect not to be able to attend the AGM in London, you can, via e-mail, exercise your right to a proxy vote and effectively endorse (or otherwise) the proposed Directors.
Voting is limited to Group Members only. Each Group Member of UKWIN has appointed one representative who is entitled to vote (or to transfer their Group’s vote to a proxy).